MEETINGS
(Made under section 6)
Meetings 1.―(1)
All meetings of the Authority shall be presided over by the Chairman or in his absence, by any member appointed for that purpose by the Chairman.
(2) The quorum of any meeting of the Authority shall be seven including the
Chairman.
(3) Decisions of the Authority shall be made by a majority of votes of members.
(4) If for any question to be determined by the Authority there is an equality of votes, the Chairman shall have a casting vote.
(5) Subject to subparagraphs (1), (2), (3), (4) and paragraph 2, the Authority shall regulate its own procedures.
(6) Meetings of the Authority may be held physically or through any digital platform or combination thereof.
Frequency of meeting 2.―(1) Except with the written approval of the Minister, the Authority shall hold at least two meetings in every calendar year.
(2) Meetings of the Authority shall be called by the Chairman and notice of such meetings shall be issued and signed by the Secretary or any person specifically authorized by the Secretary.
Authority may invite others to meetings
3. The Authority may request any person to attend any meeting or deliberation of the Authority for the purpose of advising it on any matter under discussion, but any person so attending shall have no right to vote at the said meeting or deliberation.
Minutes 4.―(1) The Authority shall cause minutes of all its meetings to be maintained and kept in a proper form.
(2) Any minutes of meeting of the Authority shall, if duly signed by the
Chairman or by the member presiding in his absence, as the case may be, be admissible in evidence in all legal proceedings without further proof and every meeting of the Authority in respect of the proceedings of which minutes have been so made, shall be deemed to have been duly convened and held and all members thereat to have been duly qualified to act.
(3) Members are entitled to copies of such minutes but shall not, without the permission of the Chairman, transmit, distribute or permit access thereto, to any person who is not a member of the Authority.
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(4) The minutes of the Authority, its common seal and all its statutory and accounting records shall be kept at the principal office.
Circular resolutions
5. A resolution of the Authority may be passed without a meeting of the
Authority being convened if the resolution is—
(a) circulated in writing to all members together with all documents and other information necessary or desirable, and with sufficient time, for the members to make an informed decision on the subject matter of the resolution;
(b) approved in writing by a majority of the members, which would have constituted a quorum at a meeting of the Authority; and
(c) of a type that the Authority has determined may be passed in accordance with this paragraph.
Principal office
6. The Authority shall have a principal office and no change in the principal office may be effected without the prior written approval of the Minister.
Disclosure of interests
7. A member of the Authority whether directly or indirectly, by himself or his spouse or children, having any interest in any company or undertaking with which the
Authority proposes to make any contract or whether directly or indirectly having any interest in any such contract or in any matter under discussion by the Authority shall disclose to the Authority the fact of his interest and the nature thereof, and such disclosure shall be recorded in the minutes of the meetings of the Authority and, unless specifically authorized thereto by the Chairman, such member shall take no part in any deliberation or decision of the Authority relating to the contract or matter.
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